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Build and publish the rota

Plan the week as a draft, publish it, use groups like Early, Late and Night, and approve swaps.

For managers

Build a week

  1. Step 1: Open Rota and pick the week.
  2. Step 2: Start blank, or Copy last week to repeat the same shifts.
  3. Step 3: Add shifts: site, group, day, times and guard. Leave the guard empty for an open shift.
  4. Step 4: Tap Publish. Guards are told straight away.

After publishing, every change is versioned, logged and sent to the guards it affects.

Rota groups

Groups (for example Early, Late, Night) label shifts by colour. Make them in Rota settings with their usual times; picking a group for a shift fills those times in.

Filter by site and group

Use the filter button next to the settings button to show one site, one group, or both. The number on the button shows how many filters are on.

Do guards have to accept?

In Rota settings choose "Guards accept each shift" (shifts wait for an answer) or "Accepted by default" (shifts count as accepted when published; guards can still decline or swap).

Approve swaps and open shifts

Requests appear on the Requests tab with a badge. Approve or decline. Approval is checked again at that moment, so nobody is double-booked.

Remove a shift

Open the shift, tap Remove and confirm. On a published rota the guard is told by alert and email; guards who asked for that shift are told too.

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